Manager, Mail Services
Current Employees:
If you are a current Staff, Faculty or Temporary employee at the University of Miami, please click here (https:
//www.
myworkday.
com/umiami/d/task/1422$7248.
htmld) to log in to Workday to use the internal application process.
To learn how to apply for a faculty or staff position using the Career worklet, please review this tip sheet (https:
//my.
it.
miami.
edu/wda/erpsec/tipsheets/ER_eRecruiting_ApplyforaJob.
pdf).
The department of Supply Chain has an exciting opportunity for a Full Time Manager, Mailroom to work at UHealth.
The Manager, Mailroom oversees and manages mailroom activities, including the sorting, processing and delivery of mail and overall mail-handling practices/procedures.
Ensures the effective and efficient workflow of the mailroom by developing work schedules to ensure adequate staffing at all times.
Addresses any escalated customer grievances regarding mailroom services.
Takes a lead role in investigating missing mail and/or packages.
Manages inventory levels.
Orders and oversees receipt and allocation of office and mail processing supplies.
Identifies opportunities for operational improvements by working with leadership to implement any changes.
Hires, trains, and manages subordinate staff in the day-to-day performance of their duties and is responsible for conducting performance evaluations.
Acts as liaison to other departments, staff, and leadership regarding mailroom operations and service.
Produce reports based on data collected from logistical/mail software systems by scanning, logging and appropriate record-keeping and documentation practices.
Establish, monitor, and revise policies, procedures, and service standards for mail, courier, and distribution services periodically.
Directs and ensures compliance with established policies, procedures, and standards by the mail team.
Establishes and maintains a record-keeping system for all mail services regarding volume, damages, safety incidents, productivity, etc.
Ensures employees are trained on controls within the function and university policy and procedures.
Establishes and continuously assesses the effectiveness of the internal controls within the unit and compliance with University policies and procedures.
This list of duties and responsibilities is not intended to be all-inclusive and may be expanded to include other duties or responsibilities as necessary.
Minimum Qualifications
Bachelors degree required
Minimum 5 years of relevant experience Knowledge, Skills and Attitudes:
General knowledge of office procedures and operations
Ability to accurately prepare and maintain records, files, reports and correspondence
Ability to communicate effectively in both oral and written form
Ability to recognize, analyze, and solve a variety of problems
Ability to direct, manage, implement and evaluate department operations Any relevant education, certifications and/or work experience may be considered.
The University of Miami offers competitive salaries and a comprehensive benefits package including medical, dental, tuition remission and more.
UHealth-University of Miami Health System, South Florida's only university-based health system, provides leading-edge patient care powered by the ground breaking research and medical education at the Miller School of Medicine.
As an academic medical center, we are proud to serve South Florida, Latin America and the Caribbean.
Our physicians represent more than 100 specialties and sub-specialties, and have more than one million patient encounters each year.
Our tradition of excellence has earned worldwide recognition for outstanding teaching, research and patient care.
We're the challenge you've been looking for.
Patient safety is a top priority.
As a result, during the Influenza (the flu) season (September through April), the University Of Miami Miller School Of Medicine requires all employees who provide ongoing services to patients, work in a location (all Hospitals and clinics) where patient care is provided, or work in patient care or clinical care areas, to have an annual influenza vaccination.
Failure to meet this requirement will result in rescinding or termination of employment.
The University of Miami is an Equal Opportunity Employer - Females/Minorities/Protected Veterans/Individuals with Disabilities are encouraged to apply.
Applicants and employees are protected from discrimination based on certain categories protected by Federal law.
Click here (https:
//www.
hr.
miami.
edu/careers/eo-ada/index.
html) for additional information.
Job Status:
Full time Employee Type:
Staff Pay Grade:
c105 The mission of the University of Miami is to transform lives through education, research, innovation, and service.
A vibrant and diverse academic and healthcare community, the University of Miami and the University of Miami Health System (UHealth) have rapidly progressed to become one of the nations top research universities and academic medical centers in the nation.
The University comprises 12 schools and colleges serving undergraduate and graduate students in more than 350 majors and programs.
Visit welcome.
miami.
edu/about-um to learn more about our points of pride.
The University ranks No.
55 on U.
S.
News & World Reports 2022 Best Colleges list and ranked No.
49 in the 2022 Wall Street Journal/Times Higher Education College Rankings.
Bascom Palmer Eye Institute is ranked the #1 eye hospital in the USA and offers some of the nation's premiere eye doctors to treat every eye condition for adults.
Sylvester Comprehensive Cancer, part of the Miller School of Medicine, received the prestigious National Cancer Institute designation in 2019.
The University of Miami and UHealth have also ranked among the Forbes Best Employers and Best Employers for Women on several occasions, most recently in 2022.
Transforming lives With more than 17,000 faculty and staff, the University strives for excellence, and is driven by a powerful mission to transform and impact the lives of its students, patients, members of the community, and people across the globe.
The University is committed to fostering a culture of belonging, where everyone feels valued and has the opportunity to add value.
Through values of Diversity, Integrity, Responsibility, Excellence, Compassion, Creativity, and Teamwork (DIRECCT) the U community works together to create an environment driven by purpose, excellence, community, and service.
Recommended Skills Communication Internal Controls Leadership Office Procedures Software Systems Supply Chain Management Estimated Salary: $20 to $28 per hour based on qualifications.
If you are a current Staff, Faculty or Temporary employee at the University of Miami, please click here (https:
//www.
myworkday.
com/umiami/d/task/1422$7248.
htmld) to log in to Workday to use the internal application process.
To learn how to apply for a faculty or staff position using the Career worklet, please review this tip sheet (https:
//my.
it.
miami.
edu/wda/erpsec/tipsheets/ER_eRecruiting_ApplyforaJob.
pdf).
The department of Supply Chain has an exciting opportunity for a Full Time Manager, Mailroom to work at UHealth.
The Manager, Mailroom oversees and manages mailroom activities, including the sorting, processing and delivery of mail and overall mail-handling practices/procedures.
Ensures the effective and efficient workflow of the mailroom by developing work schedules to ensure adequate staffing at all times.
Addresses any escalated customer grievances regarding mailroom services.
Takes a lead role in investigating missing mail and/or packages.
Manages inventory levels.
Orders and oversees receipt and allocation of office and mail processing supplies.
Identifies opportunities for operational improvements by working with leadership to implement any changes.
Hires, trains, and manages subordinate staff in the day-to-day performance of their duties and is responsible for conducting performance evaluations.
Acts as liaison to other departments, staff, and leadership regarding mailroom operations and service.
Produce reports based on data collected from logistical/mail software systems by scanning, logging and appropriate record-keeping and documentation practices.
Establish, monitor, and revise policies, procedures, and service standards for mail, courier, and distribution services periodically.
Directs and ensures compliance with established policies, procedures, and standards by the mail team.
Establishes and maintains a record-keeping system for all mail services regarding volume, damages, safety incidents, productivity, etc.
Ensures employees are trained on controls within the function and university policy and procedures.
Establishes and continuously assesses the effectiveness of the internal controls within the unit and compliance with University policies and procedures.
This list of duties and responsibilities is not intended to be all-inclusive and may be expanded to include other duties or responsibilities as necessary.
Minimum Qualifications
Bachelors degree required
Minimum 5 years of relevant experience Knowledge, Skills and Attitudes:
General knowledge of office procedures and operations
Ability to accurately prepare and maintain records, files, reports and correspondence
Ability to communicate effectively in both oral and written form
Ability to recognize, analyze, and solve a variety of problems
Ability to direct, manage, implement and evaluate department operations Any relevant education, certifications and/or work experience may be considered.
The University of Miami offers competitive salaries and a comprehensive benefits package including medical, dental, tuition remission and more.
UHealth-University of Miami Health System, South Florida's only university-based health system, provides leading-edge patient care powered by the ground breaking research and medical education at the Miller School of Medicine.
As an academic medical center, we are proud to serve South Florida, Latin America and the Caribbean.
Our physicians represent more than 100 specialties and sub-specialties, and have more than one million patient encounters each year.
Our tradition of excellence has earned worldwide recognition for outstanding teaching, research and patient care.
We're the challenge you've been looking for.
Patient safety is a top priority.
As a result, during the Influenza (the flu) season (September through April), the University Of Miami Miller School Of Medicine requires all employees who provide ongoing services to patients, work in a location (all Hospitals and clinics) where patient care is provided, or work in patient care or clinical care areas, to have an annual influenza vaccination.
Failure to meet this requirement will result in rescinding or termination of employment.
The University of Miami is an Equal Opportunity Employer - Females/Minorities/Protected Veterans/Individuals with Disabilities are encouraged to apply.
Applicants and employees are protected from discrimination based on certain categories protected by Federal law.
Click here (https:
//www.
hr.
miami.
edu/careers/eo-ada/index.
html) for additional information.
Job Status:
Full time Employee Type:
Staff Pay Grade:
c105 The mission of the University of Miami is to transform lives through education, research, innovation, and service.
A vibrant and diverse academic and healthcare community, the University of Miami and the University of Miami Health System (UHealth) have rapidly progressed to become one of the nations top research universities and academic medical centers in the nation.
The University comprises 12 schools and colleges serving undergraduate and graduate students in more than 350 majors and programs.
Visit welcome.
miami.
edu/about-um to learn more about our points of pride.
The University ranks No.
55 on U.
S.
News & World Reports 2022 Best Colleges list and ranked No.
49 in the 2022 Wall Street Journal/Times Higher Education College Rankings.
Bascom Palmer Eye Institute is ranked the #1 eye hospital in the USA and offers some of the nation's premiere eye doctors to treat every eye condition for adults.
Sylvester Comprehensive Cancer, part of the Miller School of Medicine, received the prestigious National Cancer Institute designation in 2019.
The University of Miami and UHealth have also ranked among the Forbes Best Employers and Best Employers for Women on several occasions, most recently in 2022.
Transforming lives With more than 17,000 faculty and staff, the University strives for excellence, and is driven by a powerful mission to transform and impact the lives of its students, patients, members of the community, and people across the globe.
The University is committed to fostering a culture of belonging, where everyone feels valued and has the opportunity to add value.
Through values of Diversity, Integrity, Responsibility, Excellence, Compassion, Creativity, and Teamwork (DIRECCT) the U community works together to create an environment driven by purpose, excellence, community, and service.
Recommended Skills Communication Internal Controls Leadership Office Procedures Software Systems Supply Chain Management Estimated Salary: $20 to $28 per hour based on qualifications.
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